Did You Know: Council Rethinks Stance on Written Minutes

After abandoning written minutes in 2014, city council voted to return to a written format at their February 21, 2017 meeting. The exact words of the motion:

For the purposes of the charter, this code, or state law, the term minutes shall mean action minutes of the meeting of city council or any of its authorities, boards, or commissions. Action minutes shall mean motions, the vote of any motion, and the name of any citizen speaking under public comment and/or public hearings and their stance.

The video recordings of meetings shall be kept in perpetuity.

To refresh your memory, council voted 4/3 (Beckman, Cole and Valdes dissented) on Mar 18, 2014 to define minutes as a video tape recording, and since that time written minutes, as they existed in the past, were not provided. But council has rethought its position, mostly because Councilman Doug Clark, who was not on the council when the definition of minutes was changed the first time, continues to vote no on the approval of the minutes which is a certification of the video recording of the meeting. He pointed out that the written Journal provided was never reviewed or approved by council and contained errors. He stood fast that council should be accountable for reading and approving the written record of their meeting. We are grateful to Mr. Clark for his steadfastness and we applaud the action of all councilmembers to provide action minutes in a written format.

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